Co-Brain is a GDPR-compliant AI operating system for bid, sales, legal and compliance teams. It provides secure, auditable AI agent workflows that work from your company knowledge and to your standards - from the tender to the internal knowledge request.

Co-Brain is built for bid, sales, legal and compliance teams, particularly in regulated industries that require security, quality and compliance.

Will my data be used to train AI models?

No. Your data does not train any models - neither Co-Brain's nor those of providers such as OpenAI, Anthropic or Mistral.

How does Co-Brain protect customer data?

Co-Brain uses TLS encryption for all network connections, AES-256-GCM encryption at rest via AWS KMS, and encrypted redundant backups. It is GDPR-compliant, hosted in the EU, and available as private cloud, hybrid or on-premise deployment. Existing permissions are always preserved so each user only sees what they are allowed to.

Which AI models does Co-Brain use?

Co-Brain is model-agnostic. It can use GPT-5.1, Claude, Gemini, Mistral or your own models, selecting the best model for each task with no vendor lock-in.

Where is Co-Brain's data hosted?

Data is hosted in the EU. Co-Brain can be deployed as private cloud, hybrid or on-premise, and operates under German law.

What makes Co-Brain different from generic AI chatbots?

Co-Brain delivers auditable AI, not generative AI. It orchestrates specialized agent workflows with team collaboration and approval instead of a simple chat. Every answer includes a source citation and confidence score - no black box.

RFP Agent

Win more tenders.
Without the manual work.

Co-Brain automatically drafts your RFP responses using your knowledge and style, complete with source citations. Your team simply reviews and approves.

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✓ Secure ✓ GDPR-compliant ✓ Made in Germany ✓ Live within days

Screenshot of Co-Brain RFP overview, displaying status and auto-answered tender questions.

More tenders. Too little capacity.

Every tender takes weeks. Internal coordination stalls progress, experts get blocked, and teams search for answers that already exist. This consumes capacity your team doesn’t have.

Features

From tender to submission.

From bid/no-bid decision to submission, automated using your company expertise.

Bid/No-Bid. Decided in minutes.

Co-Brain analyzes tenders against your services and capacity, providing clear recommendations. Stop wasting time on the wrong bids.

Your knowledge. The foundation of every answer.

Co-Brain automatically extracts insights from your product info, references, past tenders, and documents. New answers are seamlessly saved back to your knowledge base.

Frequently asked questions. Automatically answered.

Co-Brain automatically answers recurring questions using your knowledge and voice. Your team focuses on the 20% that truly requires expertise.

Every answer with a source citation.

More than an answer—know its source. Access documents, pages, and references with full traceability. Your team reviews and approves.

No manual planner.

Requirements extracted, tasks assigned to the right team members, timeline included. Direct queries to Legal, IT, or Product. Co-Brain coordinates.

Every response is saved automatically.

Every approved answer instantly updates the knowledge base for future use. Completely automated.

For whom

For anyone who wants to win tenders.

Each role wins in a different way.

Portrait of a smiling woman with glasses at an office computer.

Sales Manager

More tenders mean more revenue.

Co-Brain empowers your team to handle more proposals without increasing headcount.

Bid Manager

No more copy-paste. No more back-and-forth with experts.

Co-Brain coordinates the entire process, letting your team focus on the answers that truly make a difference.

A smiling professional in an orange blazer handles a business call at her desk.

A woman with glasses smiling at her smartphone.

Pre-Sales / Solutions Engineer

No longer blocked by every technical question.

Specific queries are routed directly to experts. The rest is handled automatically.

Frequently Asked Questions

What teams ask before they get started.

Where does Co-Brain provide support?

From the first step to completion. Co-Brain supports the search for suitable tenders, the analysis and bid/no-bid evaluation, coordination between teams, the automated answering of recurring questions, and contract review — according to your standards. Co-Brain prepares everything. Your team approves.

Can Co-Brain also find new tenders for us?

Yes. You define which portals are relevant and the criteria Co-Brain should search for. Co-Brain automatically monitors and evaluates each tender against your requirements, delivering only the ones that truly fit—ready for review.

Where does Co-Brain get its answers from?

Exclusively from your own documents—product information, references, certificates, past tenders, and any other sources you connect. No generic AI guessing. Every answer sounds like you. What your team approves flows back automatically—the next tender benefits immediately.

How soon can we get started?

In days, not months. Connect Co-Brain to your existing systems—SharePoint, Confluence, Google Drive, DMS—or upload product information, references, certificates, and all other relevant documents directly. Both work. No complex implementation.

Where are all tenders, responses, and documents stored?

Everything in one place. No more answers in emails, no documents in scattered folders, no knowledge that leaves with a colleague. Sales, Pre-Sales, Legal, and IT work from the same knowledge base. Anything answered once is immediately available the next time.